HireClarity Privacy Statement
This Privacy Statement (the “Statement”) explains how HireClarity, Inc. (“HireClarity,” “we,” or “us”) collects, stores, uses, and discloses personal information, including when you use our websites or our collaborative hiring platform (the “Service”). This Statement addresses specific disclosure requirements from various privacy laws and also serves as our ‘notice at collection.’
1. Personal Information We Collect and Process
- HireClarity collects information about you in a number of ways. We collect information directly from you, such as when you: (a) subscribe to our mailing list, (b) create a Service account, or (c) use our Service. We collect information automatically from you through the use of [[Cookies and Similar Technologies]] when you visit our websites or use our Service. HireClarity may also collect information about you from others, such as other Service users. This personal information includes:
- Account Data. We collect information about our customers, which may include:
- Identifiers such as your real name, email address, postal address, or other similar identifiers.
- Commercial and financial account information , including information about your HireClarity subscription and information we may use to manage your account, such as billing and payment information.
- Communications , such as when you send us an email.
- Preferences, interests, and affiliations communicated with us in the ordinary course of business.
- Service Data. To provide, improve, and secure the Service, we collect the following types of information:
- Credentials. We collect your email address and a password to provide you access to the Service. User Data. We collect information about those who use the Service. Such information may include:
- Customer Data. ,All information provided to HireClarity by, or on behalf of, our Customer through use of the Service is Customer Data. If you’ve been invited to use HireClarity by our customer, the information you input or upload to the Service is treated as Customer Data. Customer data may include information about job candidates such as:
- Professional and employment-related information (e.g., current employer and job title),
- Education information (e.g., academic qualifications, completed trainings),
- Recordings, such as a candidate’s recorded audio or video response to an interview question,
- Images, including photos of candidates from candidates’ public LinkedIn profiles, and
- Collaboration content, including interview job descriptions, notes, insights, summaries, or other information posted or shared by users of the Service.
- Service interactions. ,When you use the Service, we automatically collect information about your activity on the Service, the device you use to access the Service, and your experience with the Service using [[Cookies and Similar Technologies]]. This information includes:
- Date and time you log into the Service and the duration of that use,
- Log data about interactions on the Service, such as when you upload a document,
- Any errors or performance issues you encounter, and
- Your IP address and information about your device and connection.
- Customer Data. ,All information provided to HireClarity by, or on behalf of, our Customer through use of the Service is Customer Data. If you’ve been invited to use HireClarity by our customer, the information you input or upload to the Service is treated as Customer Data. Customer data may include information about job candidates such as:
- Credentials. We collect your email address and a password to provide you access to the Service. User Data. We collect information about those who use the Service. Such information may include:
- Marketing and business operations data. We collect personal information in the general course of doing business, conducting marketing, and meeting our obligations. Such information includes:
- Identifiers, such as the name and contact information of prospective customers and unique online identifiers.
- Communications, such as the content of email messages you send to us.
- Internet and electronic network activity. When you visit our websites, we automatically collect information about your activity, as well as information about your browser, device, or connection using [[Cookies and Similar Technologies]]. Such information may include:
- Date and time of your visit to our website and duration of your visit,
- Your traffic patterns, use patterns, and clickstreams when on our website,
- Any errors or performance issues you may encounter,
- Your IP address and information about your device and connection,
- The website from which you linked to our website, and
- Other similar information about your use of our websites.
- Account Data. We collect information about our customers, which may include:
To learn more about information automatically collected, please see [[Cookie and Similar Technologies]] section below.
HireClarity may process de-identified personal information. Data in this state cannot be used to infer information about, or otherwise be linked to, a particular individual. In those instances, and unless allowed under applicable law, we will maintain such information in a de-identified state, and will not try to re-identify the individual.
2. How We Use Your Personal Information
We use your information for a variety of purposes, including to provide our Services and operate our business. For example, we use your information, to:
Use |
Personal Information Types Used |
| Provide, improve, secure, and support the Service. For example, we process Customer Data, including through the use of AI-powered technologies, to generate candidate insights as part of providing the Service. | Account Data Service Data |
| Send Service notifications. When you accept an invitation or view information about candidates on the Service, your collaborators may receive a service notification of same. | Account Data Service Data |
| Administer subscriptions to the Service, conduct billing, and manage Customer relationships. | Account Data |
| Market the Service. | Account Data Marketing and business operations data |
| Notify you about Service downtime, new Service features, or upcoming events. | Account Data Service Data Marketing and business operations data |
| Operate, updates, and repair our websites. | Marketing and business operations data |
| Aggregate and de-identify information to gain insights that help us improve what we do and the services we offer. | Account Data Service Data |
| Protect our rights and property, as well as those of our customers, users, and others. | Account Data Service Data Marketing and business operations data |
| Detect and prevent fraud or violations of our contracts, including our Terms; enforce our policies and contracts. | Account Data Service Data Marketing and business operations data |
| Comply with law and regulations, or meet other legal, ethical, or professional requirements. For example, we may process Account Data as necessary for accounting and tax purposes. | Account Data Service Data Marketing and business operations data |
In carrying out these purposes, we may combine information we collect from different contexts or sources to provide Customers you a more seamless and personalized experience, to make informed business decisions, and for other legitimate business purposes.
3. When We Share Your Personal Information
We share your information with others in a variety of circumstances, including to operate our business and as necessary to comply with laws or other obligations. See the tables below for more information on the types of third parties we share your information with, the types of personal information shared with those third parties, and why.
Category of Recipient |
Data Types |
Why |
| Our Customer and Other Users | Service Data | Our Service is intended to be a collaborative platform. When you upload materials to the Service, input comments, or otherwise provide any information to the Service, our Customer and its users will be able access such information, in accordance with the Service settings. Similarly, we may send Service notifications to your collaborators about your use of the Services. For example, our Customer may receive a notice that you’ve accepted their invitation to use the Service. |
| Service Providers We make your information available to third parties, such as our vendors, suppliers, or other professional services firms that provide us with services or work on our behalf. |
All categories of personal information | We engage other businesses, such as analytics providers, security vendors, and generative AI service providers, to operate the Service and conduct business. We have entered into agreements with such businesses to prohibit their use of the data we give them access to, so that they may only use the data as necessary to provide the service we’ve hired them to do. Additionally, such businesses are required to meet strict confidentiality and data protection obligations. |
| Affiliated entities or subsidiaries We share personal information among HireClarity affiliates and subsidiaries. |
All categories of personal information | We share personal information among HireClarity affiliates and subsidiaries. |
| Other Business in the event of a Merger, Acquisition, or Sale | All categories of personal information | We might transfer your information to a third party in the event of a merger, acquisition, sale, transfer of assets or any part of our business. |
| Law enforcement, authorities, or others as necessary | All categories of personal information | We might disclose your information to a third party, without your consent and without notice to you, if we are required to do so by law. We may also disclose your information to a third party if we have a reasonable belief (1) we are legally or ethically obligated to do so, (2) such disclosure is necessary to protect, establish, or exercise our legal rights or defend against legal claims, or (3) disclosure is necessary to protect our / your / others’ rights, property, and/or safety. |
4. Your Rights and Control of Your Personal Information
Privacy laws provide individuals with specific rights regarding their personal information. Depending on the jurisdiction in which you reside, you may have some or all of the following rights and choices regarding your information.If your request relates to Customer Data, we will reroute your request to the relevant Customer.
- The right to be informed or to know information about the processing of your information.
- The right to access or get a copy of your information.
- The right of data portability.
- The right to correct or delete your information.
- The right to not be subject to certain automated decision making.
- The right to opt-out of certain types of processing of your personal information.
- Right to not be discriminated against for exercising your privacy rights.
- Sale / Share. We do not sell or share personal information or any Customer Data.
You can exercise your rights, as well as make choices regarding HireClarity’s collection and processing of your information through various methods and tools. For example, you can:
- Contact us. Please reach out privacy@hireclarityai.com to inquire about or exercise your privacy rights.
- Use browser controls. Most browsers provide settings to control your interactions with cookies, which will impact the information processed by cookies on our digital properties. Please refer to your browser for information on how to access these settings. Your settings may impact your experience with our digital properties and the functionality available to you.
- Unsubscribe. With each marketing communication, you will be given the opportunity to opt-out of receiving future marketing notices. You may also opt-out of receiving future marketing notices by contacting us. If you request that we not contact you for marketing purposes (either by using the unsubscribe mechanism or by sending us an email), we reserve the right to contact you for non-marketing purposes.
- Other Tracking Protections. We honor the Global Privacy Control. To learn more, go to https://globalprivacycontrol.org/.
You, or someone legally authorized to act on your behalf, may make a request to exercise your rights related to your personal information. We may ask that you:
- Provide sufficient information that allows us to reasonably verify you or your authorized representative’s authority to act on your behalf. DO NOT SEND US SENSITIVE PERSONAL INFORMATION, such as a social security number or photo ID, in your initial request to exercise any rights.
- Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and/or confirm the personal information relates to you.
We will confirm receipt of any request to exercise your rights within ten (10) days of receipt, and will endeavor to respond to a verifiable consumer request within thirty (30) days of its receipt. If we require more time, we will inform you of the reason and extension period in writing. We will deliver our written response by mail or electronically, at your option.
5. Cookies and Similar Technology
Our websites and the Service use cookies and similar technology to automatically collect personal information as described above. Cookies are small files placed on your device to store information, often consisting of a unique personal identifier, for a variety of purposes. We use cookies to assist you with website navigation; authenticate users and secure the Service; detect fraud; analyze the use and performance of our Service; save your preferences; assist with our marketing efforts; and as otherwise needed facilitate legitimate business purposes. We may also hire others, such as a company providing analytics software, to use cookies and similar technologies on our Service or website to gather information on our behalf.
Some of the third parties may use your information for their purposes as well. For example, these cookies may allow them to collect or receive information over time about your online activities from and across different sites and services. You can opt out of certain types of data processing by the third party by visiting the links provided below.
Please see [[ Choice and Control of Your Personal Information ]] for information on controlling cookies and similar technologies
Cookie(s) Provider |
HireClarity’s Use / Purpose of cookie information |
To learn about Cookie Provider’s Use of cookie information |
How to Opt-Out |
| Analytics, marketing, audience measurement | How Google uses information from sites that use its services | Opt-out |
6. Children's and Teen's Data
We do not knowingly collect or use the personal information of anyone under 18 years old. If you're a parent or guardian of a child and become aware that your child has provided personal data to us, contact darren@hireclarity.com
7. Securing your Information
We use reasonable administrative, technical, and physical measures to protect the confidentiality, integrity, and security of the personal information we process. Unfortunately, no electronic network or methods of transmitting data over the Internet can be guaranteed to be 100% secure. As a result, we cannot guarantee the confidentiality, integrity, and security of the personal information we process.
8. Retention and Storage
We consider the following factors when determining how long we retain and store your information:
- Our legal and contractual obligations,
- Our professional and ethical responsibilities,
- The purpose for which your information was collected or processed,
- Your requests to delete the information,
- Retention periods in applicable laws and regulation, and
- Our legitimate business purposes. We may retain your data to the extent it is necessary to prevent fraudulent activity, to protect ourselves against liability, and to allow us to enforce our contractual or other rights and to pursue available remedies and limit any damages we might sustain.
HireClarity primarily stores personal information in the United States, though personal information may also be stored in other jurisdictions where our service providers do business.
9. Links to Third-Party Websites, Products, and Services
This Privacy Statement applies only to the information HireClarity collects and processes. Our website could contain links to other websites and services that are not owned or controlled by us. We are not responsible for and have not reviewed the privacy practices of such sites or services, or the owners or operators of such sites or services. We shall not be responsible or liable in any way as a result of your use of any other sites or services.
10. Updates
We may revise this Privacy Statement at any time to enhance transparency. We may also update the Statement, as necessary or as useful, in response to (1) changes in applicable laws, regulations, or standards (2) changes to our processing of personal information or (3) changes to our business operations. For example, we may modify the Statement if a new applicable law requires additional notices or if we intend to collect new categories of personal information. We will post any revised Privacy Statement here and provide a “Last Updated” date at the top of this Privacy Statement. In some cases, we might provide you with additional notice (such as by adding a statement to the homepage our Site). We encourage you to review this Statement regularly to stay informed about our processing of personal information, your rights, and your choices.
11. Contact Us
If you have any questions about this Privacy Statement or the use of your information, please contact us at:
HireClarity, Inc.
100 West Harrison St, Suite S460
Seattle WA 98199